Haste Hill Golf Club: Men's AGM - Saturday 19 January 2019
Dear All

Those able to attend the EGM in December will know that it was agreed to defer the AGM to January 2019 this year. I am now writing to formally advise it will be held on Saturday 19 January 2019 at 2.30pm in the Club House at Haste Hill.

At the EGM it was agreed that we should have a slimmed down Management Board. This to consist of The Captain, Secretary, Comp Secretary and Comms Manager. The duties undertaken within each of these roles will be flexed depending on nominations and capacity. 

If you would like to put your name forward for one of these four positions please let me know by 9 January 2019 after which I will issue a note confirming nominations. (If you wish to discuss any of these positions please contact myself or Paul Dimmer). 

We will also need to elect a Club President and Seniors Captain at the AGM so please also flag if you are interested in these positions.

Beneath the Management Board there will be a number of working sub-committees covering handicaps, team selection and competition. These are the backbone to the club and I would encourage you to let me know if you are interested in serving in whatever capacity - your incentive will be an invite to play in the Committee Shield !

Remember the Club is a Members Club run by the Members which drives its success, so please do put yourself forward if interested.

Finally, if you wish to bring forward any other motions at the AGM, or if there is AOB you wish to raise please flag to me so that we can ensure it is covered.

The AGM shall commence at 2.30pm and will conclude by 3.45pm latest (if necessary a further meeting will be scheduled).

Business to be discussed at the AGM shall be as follows:

1. Captain's Report
2. Secretary's Report
3. Financial Update
4. Election of Officers 
5. Notices of Motion
6. AOB



Stuart Cella
Secretary, Haste Hill Golf Club





(Date revised from 9/12)

Section 1.  The Annual General Meeting of the Club shall be held in December of each year at a venue to be decided by the Management Committee.


- This will be held at 3pm on Satuday 16 December at Haste Hill Golf Club.


Section 2.  The Notice convening the Annual General Meeting shall be placed on the Club’s notice board two clear weeks before the date on which the meeting is to be held; this shall state the business to be transacted.


- The notice is duly posted here on the Club's electronic notice board


Section 3.  The Annual General Meeting shall receive the Audited Statement of Accounts, Captain’s Report, Committee Secretary’s Report and Club Secretary’s Report. It will also elect the Officers and members of the Management Committee and Auditor for the coming year.


- The agenda shall be as follows;

     1. Welcome

     2. Minutes of the December 2016 AGM

     3. Matters arising from these minutes

     4. Reports from Officers of the Club - Secretary; Committee Secretary; Treasurer; Captain; 

     5. Election of Officers and Committee Members; 

     6. Notices of Motion

     7. Any Other Business (if possible please let the Secretary know in advance)

             a. Engagement with Hillingdon Council - Club House and Golf Playing Arrangements

             b. Club tee time booking proposals

             c. Trophies, prizes and prizegiving

             d. Sponsorship and Big Days

             f. Fixture list   


Election of Officers and Committee Members

The following proposals have been received;

President - John Paterson

Vice President - Mick Woods

Committee Secretary - Stuart Cella

Club Secretary - Stuart Cella

Treasurer - Alf Trower 

Captain - Patrick Clasby 

Vice Captain - Jack Yarrow 

Seniors Captain - Dave Digweed  

Five other members - Liam Cella, Barry Daniels, Paul Dimmer, Adrian Green, Dinesh Bhucher, George Sheriff.  


**Nominations will be open until 2pm on 16/12/2017 please advise Stuart Cella if you are interested in joining the Committee


Notice of Motion

Section 4.  Notices of motion proposing amendments to the Constitution, for the Annual General Meeting must be received, by the Committee Secretary, fourteen clear days before the date thereof, and such notices of Motion shall be displayed on the Club’s notice board at least eight days before the date of the Annual General Meeting. All resolutions for amendment to Constitutional Rules must be carried by a two-thirds majority vote.

- The following amendment has been requested;

Section 4.  The Management Committee may will immediately suspend from participation in all Club activities any member whose conduct or actions in their opinion are injurious to the character or interest of the Club or its individual members. Such suspension will remain in force until the offending member shall have the opportunity of appearing before the Committee. They will receive notification of the date for such an appearance in writing from the Committee Secretary. Such notification will be sent by electronic communicationl or recorded delivery to the last address submitted by the member to the Club. If for a justifiable reason the member is unable to attend on the given date, written notification of such reason must be received by the Committee Secretary before the date set for such meeting, when an alternative date will be arranged. If no written application for deferment is received by the Committee Secretary and the member fails to attend the meeting so convened, the Management Committee will deal with the matter on the basis of the evidence to hand. And will take such disciplinary measures they consider necessary in the interests of the Club and its members.  




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